Office and HR Coordinator

HL Tech is a modern technology centre supporting software development and strategic digital transformation of the British financial market giant, Hargreaves Lansdown. Hargreaves Lansdown is the UK’s number one platform for private investors, looking after £132.3 billion of savings and investments on behalf of over 1.7 million clients.

HL Tech was founded in July 2017 in Warsaw and currently employs 80 of the best IT experts in their field, who focus on clean code, autonomy in projects, customer needs, best practices and good design. At HL Tech, we create a space for innovation and development based on the culture of knowledge sharing, constant learning, feedback and friendly atmosphere.

As an Office and HR Coordinator, you will undertake a variety of people and operations duties, foster our positive culture, and help grow HL Tech! We hope you be ready to help with various events and projects that contribute to our mission, but also that you don’t get bored easily working with documentation, papers and numbers. It’s an amazing opportunity for someone who likes to multitask, is well-organised, and has the ease of using tech systems to automate and improve their work. We are an HR and Admin team of 5 friendly and open professionals who enjoy working together and supporting others so you will never be alone with your questions or challenges. This role will give you an opportunity to gain first-hand experience in the broad spectrum of HR and ADM areas.

General information

  • Possible work locations:
    office 2 days a week (Warsaw Spire)/hybrid
  • Employment type:
    permanent contract
  • Company size:
    80 people
  • Operating system:
  • Computer:
  • Monitors:
    24" x 2
  • Mobile phone:

Key Responsibilities

As an Office and HR Coordinator, you will split your time between operational (60%) and people tasks (40%):

Office and administration areas (60%)

  • Ensuring the office is a great place to work with everything the team needs. You will make sure all the supplies never run out (coffee, fruit, office equipment, paper, etc)
  • Monitoring the office in terms of possible repairs/maintenance works – if necessary, ordering repairs/maintenance works
  • Maintaining documentation and correspondence
  • Organizing business travels
  • Vendor Management (process) and managing office suppliers including cleaning services, health and safety, couriers, mobile phone services
  • You will be coordinating and settling expenses in WorkDay and other registers
  • Oversee and support all other administrative duties in the office and ensure that the office is operating smoothly

People/HR area (40%)

  • Supporting recruitment processes by scheduling interviews, publishing job ads and preparing reports as requested
  • Supporting other HR processes like employment, B2B contractors, performance management
  • You will coordinate smooth documentation flow, and make sure all our data are organised and accessible.
  • Providing analytical and well-documented reports to the rest of the team, analysing metrics and being able to use data to solve problems and design solutions.

Recruitment process steps

1. Contact by telephone

2. Interview with a Recruiter (online)

3. Meeting the team and interview with HR Manager (online)

Any questions? Feel free to contact me!

Alina Yanchenko

IT Recruiter


Must have:

  • 2+ years of experience in a similar position in an international, preferably tech company.
  • Ability to efficiently communicate in English and Polish (at min. B2 level)
  • Strong ability in using digital tools to optimize work and fluency using digital teamwork tools
  • Experience in working with Excel (at the intermediate level), generating various reporting, and making data-based decisions
  • Interest and basic knowledge in the field of operational HR
  • The ability to handle data with confidentiality
  • Good ability to set priorities
  • Readiness to take on several different tasks at a time
  • Availability to work 2 days a week from our Warsaw office (Warsaw Spire)

Nice to have:

  • Experience working with WorkDay or other HRM
  • Knowledge of financial regulations around employee expenses processing and invoice processing


  • PPE (4% employer contribution without any additional cost nor employee contributions required)
  • Annual bonus depending on performance
  • Conference & Training budget
  • English lessons with native speakers
  • Private health care & Life insurance
  • MyBenefit Cafeteria (benefits platform)
  • 2 additional days for volunteering events
  • Team events
  • Buddy programme
  • Opportunity to grow according to your level of expertise
  • Working with new technologies and a multi-diverse team
  • Many opportunities to share knowledge and ideas
  • In-house Trainings

Read more about our benefits

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