CAREER

Office and HR Coordinator

HL Tech is a modern technology centre supporting software development and strategic digital transformation of the British financial market giant, Hargreaves Lansdown. Hargreaves Lansdown is the UK’s number one platform for private investors, looking after £132.3 billion of savings and investments on behalf of over 1.7 million clients.

HL Tech was founded in July 2017 in Warsaw and currently employs 80 of the best IT experts in their field, who focus on clean code, autonomy in projects, customer needs, best practices and good design. At HL Tech, we create a space for innovation and development based on the culture of knowledge sharing, constant learning, feedback and friendly atmosphere.

As an Office and HR Coordinator, you will undertake a variety of people and operations duties, foster our positive culture, and help grow HL Tech! We hope you be ready to help with various events and projects that contribute to our mission, but also that you don’t get bored easily working with documentation, papers and numbers. It’s an amazing opportunity for someone who likes to multitask, is well-organised, and has the ease of using tech systems to automate and improve their work. We are an HR and Admin team of 5 friendly and open professionals who enjoy working together and supporting others so you will never be alone with your questions or challenges. This role will give you an opportunity to gain first-hand experience in the broad spectrum of HR and ADM areas.

Key Responsibilities

As an Office and HR Coordinator, you will split your time between operational (60%) and people tasks (40%):

Office and administration areas (60%)

Ensuring the office is a great place to work with everything the team needs. You will make sure all the supplies never run out (coffee, fruit, office equipment, paper, etc)
Monitoring the office in terms of possible repairs/maintenance works – if necessary, ordering repairs/maintenance works
Maintaining documentation and correspondence
Organizing business travels
Vendor Management (process) and managing office suppliers including cleaning services, health and safety, couriers, mobile phone services
You will be coordinating and settling expenses in WorkDay and other registers
Oversee and support all other administrative duties in the office and ensure that the office is operating smoothly

People/HR area (40%)

Supporting recruitment processes by scheduling interviews, publishing job ads and preparing reports as requested
Supporting other HR processes like employment, B2B contractors, performance management
You will coordinate smooth documentation flow, and make sure all our data are organised and accessible.
Providing analytical and well-documented reports to the rest of the team, analysing metrics and being able to use data to solve problems and design solutions.

Requirements

Must have:

2+ years of experience in a similar position in an international, preferably tech company.
Ability to efficiently communicate in English and Polish (at min. B2 level)
Strong ability in using digital tools to optimize work and fluency using digital teamwork tools
Experience in working with Excel (at the intermediate level), generating various reporting, and making data-based decisions
Interest and basic knowledge in the field of operational HR
The ability to handle data with confidentiality
Good ability to set priorities
Readiness to take on several different tasks at a time
Availability to work 2 days a week from our Warsaw office (Warsaw Spire)

Nice to have:

Experience working with WorkDay or other HRM
Knowledge of financial regulations around employee expenses processing and invoice processing

Benefits

PPE (4% employer contribution without any additional cost nor employee contributions required)
Annual bonus depending on performance
Conference & Training budget
English lessons with native speakers
Private health care & Life insurance
MyBenefit Cafeteria (benefits platform)
2 additional days for volunteering events
Team events
Buddy programme
Opportunity to grow according to your level of expertise
Working with new technologies and a multi-diverse team
Many opportunities to share knowledge and ideas
In-house Trainings